Supervisor, Admin & FM

Job Purpose The Administration and Facility Management Supervisor is responsible for overseeing the day-to-day operations and upkeep of corporate office premises. The role ensures a safe, functional, and efficient working environment by managing facilities, supervising contractors, and supporting key office functions such as space planning, equipment maintenance, and safety compliance. Responsibilities Liaise with landlord and relevant vendors on building and facility-related matters. Support in procurement activities, including tendering, evaluation, recommendation, and awarding of facilities-related contracts. Manage and supervise contractors to ensure service standards are met and issues are resolved promptly. Manage and monitor building systems such as gantry access control, parking lots allocation, security, meeting room reservation systems, and AV equipment. Administer the issuance of building and gantry access (card and facial recognition). Oversee facilities enhancement, repairs and maintenance works, including preparation of related documentation and approvals. This includes AV system, Aircon, Water Dispenser, CCTV, Landscaping, Room Booking System, Cleaning, Renewal of Permit/PE Endorsement for placement of logo etc. Prepare reports, assist in annual budgeting, and maintain SOPs related to administration and facility management. Serve as Fire Safety Coordinator and liaise on building fire drills and inspections. Serve as a “PIC” for any works performed within the office premises. Manage and monitor office receptionist and cleaners. Assist Chairman’s and GCEO’s PAs on their requests. Coordinate and support office events, inspections, and space setup arrangements. Perform coordinator role for Business Continuity Management (BCM) framework. Support any other ad-hoc tasks or projects as assigned by supervisor or management. Qualifications & Work Experience Diploma in Building, Facilities Management, or a related field. Minimum 3 years of relevant experience in facilities or administration management. Familiar with statutory requirements and sustainability-related practices. Certification as a Fire Safety Manager will be an advantage. Skills Generic skills include: Good interpersonal and written communication skills. Ability to manage contractors and vendors effectively. Proficient in Microsoft Office applications (Word, Excel). Self-driven, adaptable, and able to work both independently and in a team. Willing to support after-office hour duties when required. Has good initiative We regret that only shortlisted candidates will be notified.