Senior Executive, Administrative Support

NTU Food Research Systems

Nanyang Technological University (NTU) is a leading research-intensive university committed to advancing knowledge and innovation. The newly established NTU Food Research Systems (NTU-FRS) aims to be a global-leading institution for integrating food safety, security and sustainability for humanity.

About the Role

NTU-FRS is seeking a highly motivated individual to join our team as Senior Executive, Administration.
The successful candidate will demonstrate adaptability, agility, and a strong commitment to excellence. This position encompasses a broad scope of responsibilities, requiring a versatile professional with well-developed administrative competencies, exceptional organizational skills, and the ability to manage tasks with discretion and professionalism. The role offers valuable exposure to key functions within NTU, including research administration, event management, and initiatives supporting lifelong learning. This is an excellent opportunity for individuals seeking to contribute meaningfully to the university’s mission while developing a comprehensive understanding of its operations.

Key Responsibilities

• Provide comprehensive administrative support across various functions within the department.

• Coordinate and manage research administration processes, ensuring compliance with institutional policies.

• Assist in planning and executing events, workshops, and departmental activities.

• Maintain accurate records, documentation, and reports for internal and external stakeholders.

• Liaise with internal departments and external partners to facilitate smooth operations.

• Support initiatives related to continuous learning and professional development within NTU.

• Manage and update departmental website content to ensure accuracy and relevance.

• Coordinate marketing and communication activities, including preparation of promotional materials and digital content.

• Handle procurement matters, including sourcing, preparing purchase requests, and ensuring compliance with NTU’s procurement policies.

• Handle confidential information with discretion and uphold professional standards at all times.

• Other secondary administrative roles and responsibilities assigned. 

Qualifications & Requirements

• A diploma or degree in Business Administration, Management, Communications, or a related field.

• At least 3 years of relevant administrative experience, preferably in an academic or research environment.

• Strong organizational and multitasking skills with attention to detail.

• Excellent communication and interpersonal abilities to work effectively with diverse stakeholders.

• Proficiency in Microsoft Office applications and familiarity with website content management systems.

• Experience in marketing or digital communications will be an advantage.

• Ability to work independently and as part of a team in a dynamic environment.

• High level of integrity and professionalism in handling sensitive information.

We regret to inform that only shortlisted candidates will be notified.