Singapore - Finance Executive (Logistics)

Who are Inchcape?

At Inchcape, our vision is to have a connected world, in which our customers trade successfully and make better decisions in every port, everywhere. We use technology and our global network to help our partners connect to a smoother, smarter ocean.

Inchcape combines its worldwide infrastructure with local expertise through our global network of over 250 proprietary offices, across 70 countries and a team of more than 3,000 committed professionals. Our diverse global customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors as well as naval, government, and intergovernmental organizations. We have an ambitious growth model and a career here is certainly going to be a rewarding one that will allow you to bring your skills & experience. We embrace change and are open to new thinking and pushing for positive change in our industry.

Job Purpose

To ensure that the assigned roles are completed in a timely and accurate manner to facilitate monthly closing of accounts for the entities under Singapore office.

Duties and Responsibilities 

• Issue sales invoices accurately and timely using the in-house Warehouse Management System (WMS).
• Manage appointment-related invoicing by ensuring Local Purchase Orders (LPOs) are created in OpticLPA and successfully interfaced to the Unit4 accounting system.
• Process non-appointment-related invoices by manually posting transactions into the Unit4 accounting system.
• Perform daily reconciliations between the Unit4 accounting system and the in-house Warehouse Management System to ensure data accuracy and completeness.
• Perform intercompany checks and balances to ensure accuracy, completeness, and timely reconciliation of all intercompany transactions.
• Prepare and submit bi-weekly reports to the Finance Manager and Logistics Manager covering revenue and cost postings in Unit4.
• Update foreign exchange rates daily in the in-house Warehouse Management System.
• Assist in the creation and maintenance of new Principal and Supplier master codes in ZOHO for logistics sector.
• Generate monthly AR and AP ageing reports for management review.
• Support variance analysis between actuals, budget, and forecasts.
• Support ad-hoc tasks, projects, and initiatives as assigned by management.
• Assist in system enhancements, testing, or process improvements related to finance and logistics operations.
  
  Knowledge
  
  
• Diploma in Finance or Accountancy
• At least 2-4 years’ experience in financial accounting and AR collection
• Speak, understand & communicate in English well
• Knowledge of Shipping Agency business / industry.
  
  Skills
• Good communication skills and a good command of the local language and English (oral and written) to liaise with associates in the regional office and other colleagues
• Good analytical skills with strong attention to detail. Must be meticulous.
• Computer literate, MS Office
• Able to work independently as well as being a proactive team member.
  
  Experience
  
  
• Experience in Accounts Receivable/collection processes
• Experience in working in a multi-national, multi- cultural organization
• Preferred Logistics background.
  
  Character and Personal Qualities:
• Inchcape’s Clarified PersonalityArticulate, share expertise, knowledge and opinions with passion and precision
• Uncomplicated, smooth and efficient service
• Assertive, point the way provide solutions and lead by example
  
  

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